🇮🇳 Fleet & Business Calculator
Mileage Reimbursement Calculator
India has no government-published standard mileage rate like the US IRS rate - reimbursement is set by each employer. Enter your own company's or client's ₹/km policy rate to calculate what you're owed.
Your Driving
Use your employer's or client's own policy rate - there's no single official Indian rate to default to.
Unlike the US IRS rate, this figure won't automatically cover fuel, maintenance, insurance, and depreciation unless your company's policy says so - check what your rate is meant to include.
Reimbursement Amount
for 1,200 km at ₹8.00/km
Rate Applied
₹8.00/km
Total Kilometres
1,200
Annualised
₹9,600
Per 100 km
₹800
Why there's no "official" Indian rate.
In the US, the IRS sets a single national ₹-equivalent-per-mile rate each year that most employers use, because reimbursing at or below it is tax-free to the employee. India has no direct equivalent. Instead, Indian employers typically use one of: actual fuel-bill reimbursement against receipts, a company-set per-km policy rate that varies employer to employer (and often by vehicle type - two-wheeler vs car), or a fixed monthly conveyance/car allowance built into CTC - a different mechanism that doesn't scale with distance driven.
Because there's no single number to default to, this calculator asks for your own rate rather than presenting a figure as if it were official. If you don't know your rate, ask HR for the company's travel/reimbursement policy, or use your actual running cost per km as a reasonable floor.
Frequently asked questions.
Does India have an official mileage reimbursement rate like the US IRS rate?
No. The US IRS publishes a single standard mileage rate each year that's used nationwide for tax-free reimbursement and self-employed deductions. India has no equivalent government-published ₹/km rate for business travel. There is no central authority that sets "the" per-km figure - it's entirely up to each employer.
How do Indian companies actually handle mileage reimbursement?
Most commonly one of three ways: (1) actual fuel-bill reimbursement, where you submit receipts and claim the real fuel cost for business trips; (2) a company-set per-km policy rate, which varies widely between employers, cities, and vehicle type (two-wheeler vs car) - there's no single "correct" number; or (3) a fixed monthly conveyance/car allowance as part of CTC, which is a separate mechanism from a distance-based reimbursement. Check your HR/travel policy for what applies to you.
What about the old conveyance allowance tax exemption?
Under the pre-2020 tax regime, a transport/conveyance allowance had a modest monthly tax-exempt limit (historically ₹1,600/month, later folded into the standard deduction). This was a flat monthly allowance exemption, not a per-km reimbursement rate, and it works completely differently from the US IRS mechanism - it doesn't scale with distance driven and isn't something you calculate per trip.
What ₹/km rate should I use in this calculator?
Use your own company's policy rate if you have one, or a rate you've agreed with a client if you're a freelancer/consultant. If you don't have a set rate, a reasonable starting point is your actual running cost per km (fuel + a share of maintenance/depreciation) - check the Mileage & Fuel Cost calculator to estimate your fuel cost per km as a floor.